Coaches Corner & Player/Team Registration (For Coaches, Managers & Parents)

This page has information valuable to parents, coaches, managers and Board members of Vermilion Soccer Association. Please read it carefully.

Registering Children for Vermilion Soccer (Parents)
Parents, the 2015 Outdoor Soccer Player Registration Form and Parent Letter can be picked up at the Town Office or printed off (see bottom of this page), and then filled out and dropped off at either the Town Office, at our registration night or by mail by March 23 (late fees will apply). Parents can also register for the outdoor season at the AGM on March 2, 2015. Please note that fees are listed in the Parent Letter. Also, please note that the Town Office is a DROP-OFF POINT ONLY; please put your completed form, which has already been witnessed, and your cheques in an enclosed envelope marked "Vermilion Soccer" and drop them off; the Town Office does NOT take debit, and is uncomfortable taking cash. Personnel at these locations are not equipped to handle questions, either. Please contact Darcie Meier, the Registrar for Indoor and Outdoor Soccer at 780.581.0062, or the Communications Director, Amy McPhee, at 780.853.6641 with your questions. The answers to Frequently Asked Questions may also be found here or on this page. Important dates can be found here.

The 2014 Indoor Soccer Player Registration form is available for download (see the bottom of this page) and can also be dropped off at the Town Office. Please remember that the Town Office is a DROP-OFF POINT ONLY (see above for details). You may also mail the registration and payment to VSA’s mailing address. Days of the week are Mondays (U8 and Youth), Tuesdays (U4) and Wednesday (U8 and U10). The season will take place from November through February with a break over Christmas (exact dates TBA). The cost will be $75 per child which reflects the fact that we will NOT be taking part in league play; the focus of the season will be on skill development and fitness. The registration deadline is October 6th, 2014, after which there will be a late fee of $25. If you have questions or need to make alternate arrangements, please contact our Indoor Coordinator Cara Schalin at 780-581-0089.

Practice Times
Normal practice times for outdoor soccer are as follows: 6:15-7:15 on Monday evenings (U4); 6:15-7:15 on Monday and Wednesday evenings (U6-U10); and 7:30-9:00 on Monday and Wednesday evenings (U12-U18). Indoor soccer varies.

Directors of Youth and Mini Soccer and Technical Director
Our Mini Director for 2014 is Sara Howe. Kristin Ward is our Youth (U12-U18) Director for 2014. Our Mini Director will organize some games for this group of kids (youth level games are organized by LDSA).

Vulnerable Sector Checks (Coaches, Assistant Coaches, Managers and VSA Board Members)
EVERYONE WHO IS A VERMILION SOCCER ASSOCIATION COACH, MANAGER, ASSISTANT COACH OR ON THE BOARD must have a Vulnerable Sector Check (formerly called a Criminal Record Check) done! Please drop them off in the Secretary's file slot in the Shack or give them to a member of the Board by MAY 2, 2015. These are good for 2 years with VSA. You must take a signed letter from the President or Vice President with you to the RCMP Station in order to get this done; if you do not have this please contact the Secretary. RCMP office hours are 8:00 - 4:00 pm Monday to Friday; they are closed daily 12:00 - 1:00p.m.

Bench Policy (Coaches, Assistant Coaches, Managers, Parents)
If a team with at least one female player is being coached by a male, there must be an adult female on the bench at all times; this could be a manager, assistant coach or parent. The situation is reversed if the coach is a female and at least one player is male (i.e. a male manager, assistant coach or parent must be on the bench).

Registering Players and Teams for the Season (Managers)
LDSA needs registration forms from each team so they can register all our teams with both LDSA and ASA: our Registrar will fill it out (see ASA Player/Team Registration Form on the bottom of this page) and have the managers proof it before submitting it to LDSA.

VSA Policy for Team Selection (Coaches, Assistant Coaches, Managers, Parents)
Teams will be selected by a "Team Selection Committee" composed of the Executive and other members of the Board (namely the Youth Director, the Mini Director, the Technical Director, the Field Director and the Director of Officials when possible; other Board members may fill in as required).
At the Mini level, teams within each age category will be split equally according to: 1) birth year; 2) gender; and 3) coaches and managers can be on the same team as their child. In an effort to create equitable and balanced teams, skill level may be taken into consideration if it is known. Also, if numbers warrant there may be teams made of all one gender.

At the Youth Level, teams within each age category will be split according to: 1) gender; 2) skill level; and 3) coaches and managers can be on the same team as their child. Mixed teams will be at the discretion of the coach as this person is ultimately responsible for the safety and wellbeing of each player.

In cases where team viability depends on players moving up, please see "VSA Policy for Players Moving Up".
VSA Policy for Players Moving Up (Coaches, Assistant Coaches, Managers, Parents)
Vermilion Soccer Association, as a Tier IV soccer association, believes that it is deleterious to player development and team spirit to move players unnecessarily and will not do so lightly.

1. All players will play in their appropriate age categories unless: 1) there is an excess of players in the lower age category; and 2) an insufficient number of players in the next higher one. What constitutes an "excess" or "insufficient" number of players will depend on:

a) LDSA/ASA and CSA guidelines which specify minimum and maximum team roster sizes for each age category:
  • LDSA requires a minimum of 11 players on a youth roster.
  • ASA/CSA direct the maximums: 1) at U12, CSA recommends no more than 15; however when this is challenged they will accede that up to 20 players could be rostered (this is discouraged at all levels - LDSA, ASA and CSA - as playing time is minimal with this many); 2)  U14+ is based on ASA Rules of Competition which state that rosters can be as large as 25, but you can only dress 20 for a game (rostering 25 is discouraged as the idea is to get people playing the game - you would need permission from the district to submit a roster of 25).
b) what is determined by the "Team Selection Committee" to be an appropriate team size for the circumstances facing our club.

2. If, according to the above criteria, a player is to move up, they will be moved according to one or more of the following criteria, in no particular order: 1) seniority (number of years in soccer) 2) skill level; 3) second year players will be moved before first year players in the same age category; 4) the player must want to play up and the parent or guardian must support this decision; 5) the coaches involved must be consulted and in agreement.

Lakeland District Soccer Assocation Outdoor League Play and Team Schedules (Managers)
Lakeland District Soccer Association only schedules league games for Youth (U12-U18) level soccer. Mini (U6-U10) level is scheduled by the Mini Director of Vermilion Soccer Association.

Youth Managers, please check LDSA's website for the League Schedule, and return to it frequently as changes may be made. The LDSA game sheet can be found here; please email in to Kristy after each game (1kristy at

Lakeland District Soccer Association Tournaments and Lakeland Cup (Managers)
The Vermilion Soccer Association has a policy of paying for one out-of-town tournament for each of our teams, in addition to paying for entry into the Lakeland Cup for teams at the Youth (U12-U18) level. At the Youth level, the out-of-town tournament normally covered by the association is the Camrose Night Classic; registrations for this tournament must be submitted early, so the club takes care of this. As for the minis, please let your Mini Director know which out-of-town tournament you would like the club to pay for, and our Treasurer will then issue cheques to the various communities. 

LDSA has listed all of the tournaments for the upcoming 2014 outdoor season, including dates, ages, contact information and registration forms.

The Lakeland Cup is the league playoff tournament for the youth level (U12-U18); teams are seeded based on their league play and winning teams are eligible for Tier IV Provincials. Please read carefully the rules and policies for LDSA League Play, including the Lakeland Cup, well before the event.

Local VSA Tournaments (Managers)
Our team registration forms and rules for the 3v3 (U8-U12, May 10, 2014), Mini (U6 and U8, May 24, 2014)  and U10 Spring Classic (U10, May 25, 2014) tournaments are available for download below.

Note that for VSA teams the fees for the Mini Tournament and U10 Spring Classic are covered by our Association; for out-of-town teams the costs for the Mini and U10 Spring Classic are $100 per team.

The 3v3 tournament is for U8-U12 players and the rules and 2013 registration form can be found under "Attachments" below. To clarify the cost for the 3v3 tournament, the cost is divided between the number of players on the 3v3 team, not between the entire team (for example, if your team has the maximum allowed of 5 players on the 3v3 team, they must each pay $12 to meet the $60 fee). Note that for VSA teams, these fees are NOT covered by our Association.

Miscellaneous Lakeland District Soccer Association Forms (Managers)

Team Pictures (Managers)
Team pictures are organized by the Team Picture Coordinator; for 2014 this is Chris Cartier. She will email out the Player Order Forms and a Manager Form (all 2014 copies are at the bottom of this page); please have all forms collected and filled out, and all money collected PRIOR to your picture time. Place the money (CHEQUE OR MONEY ORDERS ONLY - NO CASH) and order forms in a sealed envelope with your name and team name on it, and then give this to her with the packaged order column filled out. Please include any missing players names on the manager form, as well as players who are not placing orders. Coaches, Assistant Coaches and Managers are all encouraged to be part of the pictures.

Coaches Clinics and Challenger Sports Technical Week (Coaches)
COACHES, PLEASE COME TO THE PRACTICES run by Challenger Sports during the week of May 4, 2015 (Your team's schedule will be posted here). You are still required to help supervise your team and will likely pick up some great tips yourself! Please note that these are meant to be additional practices and that you should still run your team's regular practices. We will also be offering a coaches clinic from Challenger Sports on May 3, 2015 from (time and location TBA). 

We will be hosting a CSA Coaches Clinic for 2014 - please contact Todd Ree ASAP! Please note that the Canadian Soccer Association has developed a new Long Term Player Development Program, and with it a series of new Coaching Coarses. Coaches, please read the LDSA Coach Code of Conduct.

Coaching Resources (Coaches)
We have some agility nets and cone packages! They can be signed out for practices at the Shack.

Please read  LDSA's Rules and Regulations.

Grant Opportunity (Coaches and Officials)
Alberta Sport accepts applications for The Above and Beyond Grant. This grant provides support of up to $2000 to coaches and officials to pursue educational or developmental opportunities.  Specifically, the grant is intended for a coach or an official that is in a unique situation (apprenticing, geographically isolated, disadvantaged) and who is experiencing extraordinary circumstances.

Adult Soccer
Anyone interested in playing adult soccer can read the letter under "Attachments" below and, if further information is required, contact the Director of Senior Soccer.  Fees include ASA fees.
Vermilion Soccer Assn. Communications Director,
Apr 28, 2015, 1:40 PM
Vermilion Soccer Assn. Communications Director,
May 2, 2013, 10:11 PM
Vermilion Soccer Assn. Communications Director,
Jun 24, 2015, 11:43 AM
Vermilion Soccer Assn. Communications Director,
Feb 6, 2015, 8:18 AM
Vermilion Soccer Assn. Communications Director,
Jun 24, 2015, 11:46 AM
Vermilion Soccer Assn. Communications Director,
May 1, 2015, 12:22 PM
Vermilion Soccer Assn. Communications Director,
Jun 9, 2015, 9:31 AM